So, you've been assigned a Kingdom scroll. Whether its your first or your 100^th, here are some things to keep in mind that will make your scroll, its presentation, and its delivery successful.

Quick reminder: If your assignment/commission did NOT come from the Clerk Signet or Backlog Deputy, it is a good idea to let them know that you are working on the scroll, who, and it is for--this will prevent duplication of effort.

Your work is likely to be put in a place of honor in the recipient's home. A good rule of thumb is to ensure there is sufficient margin for matting and framing.

Experienced scribes say :

• Prepare scrolls with at least a 1 inch margin around any art or text to allow for trimming to fit a matting, a frame, or to help protect from any edge damage which may occur during transfer, presentation, and transport. Alternatively, consider using a standard size mat and frame to guide you in creating your margins.
• It is not required that a scribe mat and frame their own work. If a scribe does so, they will need to make sure the work can easily be removed from its frame so signatures can be added.

Scrolls are beautiful, comnmemorative, but official documents that are (for lack of a better word) governed by the Heralds. An award scroll is considered official evidence that an award was given to a recipient. As such, it needs certain pieces of information:

1. Who gave it (the Monarchs/Coronets)
2. Who is receiving it
3. What is being bestowed (Award/Order)
4. Date it was bestowed
5. A clear place for the Monarchs to sign their names

In addition, if the award confers rank (first time AoA-level, GoA-level, PoA-level) you must also have:

• The recipient's REGISTERED SCA name
• The recipient's REGISTERED blazon (Arms)
• (Preferably) a correct image of the REGISTERED Arms
• Verbiage indicating Triton verifies the name and Arms are correct.
• a clear place for Triton's signature or seal

It is nice to include the name of the event and the name of the group hosting the event in the scroll text.

For more specific details on the wording, see the Scribes Handbook. Or contact the Clerk Signet or one of the Signet deputies.

Scribes work hard as do any of their collaborators. IN PENCIL, lightly write the scribe's name on the back of the scroll in the margin as well as collaborators' names. We want artisans to be recognized for their work, and it is the custom of our Courts to announce the artisans who provided scrolls.

Regardless of whether you've chosen an easy-to-read calligraphy script or are using a non-Roman alphabet/language, transcribing the text of your scroll and making 3 copies will allow the recipient to take home an easy to read version, allow the herald to easily read the text aloud in Court while displaying your work, and allow a Sign herald to read and interpret the text for the hearing impared attending Court.

Communication is vital.

How is your art work being delivered? How is it protected? Is it being sent Via U.S. Mail? UPS? SCAdian Sneaker Express?

For Royal Courts, the Court Secretary is usually the liason for receiving scrolls ahead of Court. The travel schedule normally means they will be leaving the day before the event starts, so make sure you have tracking information to share and an estimated arrival date for your precious cargo!

• Use multiple layers of cardboard (on front and back) to keep the shipping service from folding your scroll. Consider going one step further and ship scrolls in a shallow box--which makes folding even more unlikely.
• Protect scrolls from moisture by also putting them in a plastic self-slider food storage bag. A jumbo size bag (2.5 gallon) with a slider is the perfect size for a 14" x 17" sheet of pergamenata.

You are permitted to request reimbursement for shipping costs. See details the College of Heralds and Scribes' Exchequer has provided here

Our Digital Archivist prepares images of your artwork to present online once a scroll is in the hands of its recipient. If you choose to share your art this way, send photograph(s) of your work to the archivist along with relevant information, such as who contributed, the size, the media, any historical reference information, and a text transcription of the scroll wording.

HINT: Getting photos of your work to the archivist early allows them to prepare galleries ahead of time so your work can be shown soon after it is presented.

Contact the Digital Archivist for further details and information if you have questions.